SWREC Privacy Policy

We are here to serve you!

Our Commitment to Data Privacy

The Southwest Regional Education Cooperative (SWREC) is dedicated to enhancing educational opportunities while prioritizing the privacy and security of personal data. Our mission is to ensure that all data handling practices comply with the highest standards of confidentiality and integrity, safeguarding the trust of our community and partners.

This Privacy Policy outlines how the Southwest Regional Education Cooperative (SWREC) handles your data when you use our event registration apps for conferences, such as literacy conferences.
By using our app, you are providing your explicit consent to the collection and processing of your data as described in this policy.

Understanding Our Data Retention Policies

In compliance with the Inspection of Public Records Act (IPRA), SWREC adheres to strict data retention policies. We retain records only for the legally mandated duration, ensuring that all information is securely disposed of once it is no longer necessary for business purposes. Our commitment to transparency and accountability ensures that personal data is managed with the utmost care and respect.

 • Retention Period: We will retain records for the minimum period required by these laws.
• Secure Disposal: When records are no longer needed for their business purpose and have met all legal retention requirements, we will securely dispose of them.
• Anonymization: In some circumstances, we may de-identify, aggregate, or otherwise anonymize your personal information so that it can no longer be associated with you.

 

User Rights Overview

As a user, you have the right to access your personal data held by us, request corrections to any inaccuracies, and ask for the deletion of your data where applicable.

Data Deletion: If you request deletion, we will delete or anonymize your Personal Data from our active systems. However, data may still be retained in backup or archives for the minimum legal retention period as required by IPRA.

Two columns of white text on a dark blue background. Left column: "To exercise these rights, please contact us via email. We will review your request in line with relevant legal obligations and respond accordingly." Right column: "We are committed to ensuring your rights are respected and will take necessary actions to fulfill your requests while adhering to legal requirements."

Protecting Your Information

We prioritize the security of your personal information and have implemented robust measures to safeguard it against unauthorized access. In the event of a data breach, we have protocols in place to promptly notify affected individuals and relevant authorities, ensuring transparency and compliance with legal obligations. Our security practices are regularly reviewed and updated to address emerging threats and maintain the integrity of our systems.

 

How we use Your Information

We use the information we collect for the following purposes:
• Event Management: To manage your registration and participation in the conference.

• Communication: To send you updates, schedules, and important announcements related to the event.

• Support: To provide you with technical support and address any issues you may have.

• Security: To protect the integrity and security of our technology resources.

• Internal Business Purposes: To analyze usage of the app, improve its content and functionality, better understand our users, and enforce our Terms of Service. We do not use your Personal Data for marketing purposes beyond the specific event for which you registered.

Disclosure of Your Information

We do not sell your personal data. We may disclose your information in the following circumstances:

• Service Providers: We may share your Personal Data with third-party service providers (e.g., cloud hosting, email delivery platforms) strictly to perform functions and services on our behalf.

• Legal Requirements and Protection: We may disclose your Personal Data if required to do so by law (e.g., to respond to a subpoena or request from law enforcement, a court, or a government agency) or in the good faith belief that such action is necessary to protect our property rights, prevent fraud or abuse of our Services, or protect any person from death or serious bodily injury. 

 

What information we collect

When you register for an event, we may collect the following information:
Personal and Voluntary Information
• Personal Information: This includes your name, email address, job title, and organization. This data is used to process your registration, provide access to conference features, and communicate with you about the event.
• Voluntary Information: You may choose to provide additional information, such as your professional interests or dietary restrictions, to help us enhance your conference experience.
•Technical and Automatically Collected Information
We use cookies and other tracking technologies (including
Pixel Tags, Local Shared Objects, and Web Storage) to improve app functionality and user experience. This includes information about your device, IP address, and how you interact with the app.
• Data Sources: We may also obtain Personal Information indirectly from publicly available sources or third-party partners and collaborators.

Need More Information?

If you have any questions or need further clarification about your data privacy, please don’t hesitate to reach out. Our team is here to assist you with any concerns you may have.

Contact Us

This policy may be updated periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new policy within the app or on our website. Your continued use of the app after such changes constitutes your acceptance of the new policy.